Glossary of Terms

Glossary of Terms

These definitions describe the various fields available to users working within the system. They are listed in alphabetical order for quick reference.

Definition

Account Nickname

This field is an optional name for an account.

Account Number

This is a required field and contains the account number to be debited.

Account Type

This field is required and contains either Checking or Savings to distinguish the type of account.

ACH Deposit Amount

The total amount of ACH items in the deposit.

ACH Deposit Count

The number of ACH items in the deposit.

ACH Deposit Date

The deposit date of the ACH items within the deposit.

Address

The mailing address of the customer. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

Amount

The amount of the transaction in decimal form, with the amount two digits beyond the decimal.

C21 Deposit Amount

The total amount of the Check 21/ Image Replacement Document (IRD) items in the deposit.

C21 Deposit Count

The number of Check 21/ Image Replacement Document items in the deposit.

C21 Deposit Date

The deposit date of the Check 21/ Image Replacement Document items within the deposit.

Card Type

This is a required field and contains Visa, MasterCard, Discover/Novus, or American Express.

Card Verification Number

This field is required and contains the 3-4 digit verification code found on the back of the credit card. For American Express credit cards, this is located on the front of the card.

CCVS Number

This field is optional and contains the 3-4 verification code found on the back of the credit card. For American Express cards, this is located on the front of the card.

Check Number

The check serial number.

City

This field is found on various user screens and contains the city where the customer resides. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

Company Name

This field is found on various user screens and replaces the Last Name field when the Customer Type field is set to Business. This field will repopulate the next time a check or credit card from the same customer is scanned, and users can search by this field. This field does not appear on reports.

Country

This field is found on various user screens and contains the country where the customer resides. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

Credit/Refund Amount

This field is found on various user screens and contains the amount of each credit/refund in decimal form. The amount is two digits beyond the decimal. This is a required field.

Custom Deposit ID

This field is found on various user screens and contains a unique name for each deposit. This is a required field if displayed.

Customer Number

This field is found on various user screens and must be unique for all customers. This field will repopulate the next time a check or credit card from the same customer is scanned. This field is available to appear on reports, and users can search by this field.

Customer Type

This field is found on various user screens and is a required field that defaults to Individual. This field can be changed to Business.

Daytime Phone

This field is found on various user screens and contains the customer’s daytime phone number. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

Debit/Payment Amount

This field is found on various user screens and contains the amount of the debit/payment in decimal form, with the amount two digits beyond the decimal.

Deposit Name

This field is found on various user screens and contains the time, unique deposit ID, and date the deposit is being created. This field can be changed by the user to contain a unique deposit name.

Deposit Status

This field is found on various user screens and contains the status of the deposit.

Description

This field is found on various user screens. This field is informational only. This field will not appear on reports, but it will appear on the Transaction Details screen.

Driver’s License

This field is found on various user screens and contains the driver’s license number of the customer. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

Effective Date

This field is found on various user screens and contains the date the transaction is to be processed.

Email Address

This field is found on various user screens and contains the email address of the customer. This field will repopulate the next time a check or credit card from the same customer is scanned. This field will not appear on reports.

Enabled

This field is found on various user screens and must contain a check mark if the payment is to be taken.

Evening Phone

This field is found on various user screens and contains the customer’s evening phone number. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not print on reports.

Expires On

This field is found on various user screens and contains the Month/Year the credit card will expire.

Fax Number

This field is found on various user screens and contains the customer’s fax number. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

Federal Tax ID No.

This field is found on various user screens and replaces the Social Security No. field when the Customer Type field is set to Business. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

First Name

This field is found on various user screens and contains the customer’s first name. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

Frequency

This field is found on various user screens and contains how often a payment is to be taken. Choices include:

• Once a Month

• Twice a Month

• Once a Week

• Every 2 Weeks

• Once a Quarter

• Once a Year

• Twice a Year

From Account

This field is found on various user screens and contains the account number to be debited or the credit card account number to be charged. This is a required field.

Last Name

This field is found on various user screens and contains the customer’s last name. This field will repopulate the next time a check or credit card from the same customer is scanned and users can search by this field. This field does not appear on reports.

Location

This field is found on various user screens and contains the account to be debited/credited with the payment. This is a required field.

Name on Account

This field is found on various user screens and contains the name of the person from whom the item was received or the actual name used on the credit card or bank account. This field will repopulate the next time a check or credit card with the same account information is scanned. This field will appear on reports.

Name on Card

This field is found on various user screens and contains the name that is shown on the credit card. This is a required field.

Next Payment Date

This field is found on various user screens and contains the date the next payment will take place.

Number of Checks

This field is found on various user screens and contains the number of checks in the deposit to be scanned.

Number of Payments

This field is found on various user screens and contains the specific number of payments to be taken.

Payment Day

This field is found on various user screens and contains the day(s) of the month the payment is to be taken.

Payment Origin

This field is found on various user screens and is required if displayed. It contains one of the following:

• Internet

• Telephone IVR

• Telephone Operator

• Mailed-In

• Drop Box

• Signature Faxed

• Signature Original

• Retail/Point of Purchase Sale

• Back office

Payments Made to Date

This field is found on various user screens and contains the counter number of payments taken to date.

Received Amount

This field is found on various user screens and contains the amount of the deposit after review.

Received Count

This field is found on various user screens and contains the number of items identified in the deposit.

Relationship

This field is found on various user screens and contains either Customer or Vendor to distinguish the type of relationship of the account. This is a required field.

Routing Number

This field is found on various user screens and contains the ABA (American Bankers Association) number of the bank where the account is located. This is a required field.

Same Day ACH

This field can be used for same-day credit transactions.

Social Security No.

This field is found on various user screens and contains the social security number of the customer. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

Start Date

This field is found on various user screens and contains the date to take the first payment.

State

This field is found on various user screens and contains the state from which the customer’s driver’s license was issued. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

State/Region

This field is found on various user screens and contains the state or region in which the customer resides. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

Suite/Apt. #

This field is found on various user screens and contains the suite or apartment number of the customer. This field will repopulate the next time a check or credit card from the same customer is scanned. This field does not appear on reports.

To Account

This field displays on various user screens and contains the account number to be credited. This is a required field.

Total Amount

This field displays on various user screens and contains the total dollar amount of the deposit being scanned.

Total Deposit Amount

This field is found on various user screens and contains the total amount of the deposit.

Total Deposit Count

This field is found on various user screens and contains the total number of items in the deposits.

Transaction Number

This field is found on various user screens and must be unique for each transaction processed. This field will be automatically populated if left blank and will appear on reports.